How to Edit Text

Editing content to your site is an easy process no matter whether you’re editing a Post or a Page. Depending on your site setup you will be able to edit text in different ways. Follow the steps below:

1. Locate the page you want to edit

Once you’re logged in to your dashboard, click on the ‘Pages‘ link in the left hand navigation menu. For help with logging into your website, read the quick how to log in guide.

2. Hover over the Page you wish to edit and click ‘edit’

This will take you into the page editor.

3. Determine if you’re using the Page Builder or the Visual Editor

Page Builder

If you see the Page Builder ‘Drag and Drop’ page builder elements like the image below, please click on this link to get the page builder guide.

Page Builder


Similarly, if you see a button like the one above: please click on this link to get the page builder guide.

Visual Editor

If you don’t see the drag and drop builder, continue below:

4. Editing content with the Visual Editor

The editor used to enter content into your Page or Post is easy to use. It’s much like using a regular word processor, with toolbar buttons that allow you to Bold (B) or Italicise (I) text or enter in Headings (Paragraphs) or bullet point lists.

Visual Editor

At the top of the editor there are two tabs, Visual and Text. These switch the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML tags, it’s not recommended.

When creating a new Page or Post, the first thing to do is enter in your title in the top entry field where it says Enter title here. After moving the cursor down to the editor a new Permalink is created for your page. Permalinks are the permanent URLs to your individual Posts, Pages and Categories. Though not usually necessary, you can manually edit your permalink by clicking on the actual permalink (the part after the domain name with the yellow background) or by clicking the Edit button next to it. Once you’ve modified it, click Ok to save or Cancel to cancel your changes.

At the top of the editor where your content is written, there are numerous formatting buttons. Clicking the Toolbar Toggle button (Toolbar) will show or hide a second line of formatting buttons which gives you extra functionality. The editor buttons perform the following functions:


Add Media Add Media – Used to upload and insert media such as images, audio, video or documents
Bold Bold – Bold text
Italic Italic – Italicise text
Strikethrough Strikethrough – Add a strikethrough to your text
Bulleted List Bulleted List – Create an unordered (bullet point) list
Numbered List Numbered List – Create an Ordered (numbered) list
Blockquote Blockquote – Used as a way of showing a quote. How this looks will be entirely dependent on the Theme that your site is currently using
Horizontal Line Horizontal Line – Inserts a horizontal line into your page
Align Left Align Left – Align text to the left
Align Center Align Center – Align text in the center of the page
Align right Align Right – Align text to the right
Insert Link Insert/Edit link – Used to create an HTML link to another page or website. The text that you want to link needs to be highlighted first before the button become will become active.
Remove Link Remove Link – Remove the HTML link from the selected link. Your cursor must be sitting on an active link for the button to be active
Insert read more Insert Read More Tag – Inserts the More tag into your Page. Most blogs only display a small excerpt of a Post and you’re required to click the Post title or a “Read more…” link to continue reading the rest of the article. When you insert a “More” tag into your Post, everything prior to the tag is considered as this excerpt. Most times you’d only use this button when you’re creating a blog Post, rather than a Page
Toolbar Toolbar Toggle – Used to show or hide the second row of formatting buttons on the editor toolbar
Distraction Free Writing Distraction Free Writing – Clicking this button will enlarge the editor so that it fills the browser window. Clicking the Exit fullscreen link at the top of the screen will reduce it back to its original size
Paragraph Style – Used to format the Page text based on the styles used by the current Theme
Underline Underline – Underline your text
Align Center Justify – Align text on both the left and right (ie. justify)
Text Color Text Colour – Use to change the colour of text
Paste Text Paste as Plain Text – Copying & pasting text from other sites or word processors sometimes leaves the text formatted differently to what you were expecting. The reason for this is that quite often the HTML tags or codes that formatted the original text are pasted along with the text itself. To avoid this, Paste as Text will strip all these formatting and HTML tags. The Paste as Text option acts like a toggle, staying on until you turn it off by clicking the button again or until you save your page content
Clear Formatting Clear Formatting – Use this to remove all the formatting (eg. Bold, Underline, text colour etc..) from the highlighted text
Special Character Special Character – Used to insert special characters not easily accessible via the keyboard (eg. ¼, ½, ¾, ©, €, Ö etc..)
Decrease Indent Decrease Indent – Removes one level of indenting
Increase Indent Increase Indent – Indents text by one level
Undo Undo – Undo your last action
Redo Redo – Redo your last action
Keyboard Shortcuts Keyboard Shortcuts – Displays information about the WordPress visual editor along with keyboard shortcuts
 Visual Text Visual/Text – Switches the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML tags, it’s not recommended

Saving and Publishing Content

Once you’ve added all your content to your Page or Post you have the option of Saving the Page as a Draft or Publishing the page. Clicking the Save Draft button will simply save your Page/Post. This is handy if you would like to come back at a later date to add more content or if you’re simply not ready to publish yet.

Publishing Content

Clicking the Publish button will save your Page/Post and publish it on your website.

Clicking the Preview button will show you a preview of the current Page/Post.

There are also several options available when saving. By default the Status is set to Draft but this can be changed by clicking the Edit link just to the right of Status: within the Publish panel.

  • Pending Review means the draft is waiting for review by an editor prior to publication.
  • Draft means the post has not been published and remains a draft for you.

You can also change the visibility of the Page by clicking the Edit link just to the right of Visibility: within the Publish panel.

  • Public is the default and means the page is viewable to all. There is also an option to make the Post ‘sticky’. Sticky posts are placed at the top of all blog posts and stay there even after new posts are published.
  • Password Protected allows you to assign a password to your page. Only people who have the password will be able to access the page.
  • Private hides the content from the public completely. Normal users and visitors will not be aware of private content. You will only see the private content when you are logged into your WordPress blog.

By default, when you click the Publish button your Page/Post is published immediately. To change this, click the Edit link just to the right of Publish immediately within the Publish panel. You can then select the date and time that you’d like to schedule your Page/Post to be published. You must also click the Publish button when you have updated the date and time fields to publish at the desired date and time.